Information to be publishedHow the information can be obtainedCost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

This will be current information only
Website

Free
Who’s who on the Council and its CommitteesWebsite

Free

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))Website
Free
Location of main Council office and accessibility detailsWebsiteFree
Staffing structureWebsiteFree
Annual return form and report by auditor Website
Hard copy – Contact Clerk
Free
20p/sheet
Finalised budget Website
Hard copy – Contact Clerk
Free
20p/sheet
PreceptWebsite
Free
Borrowing Approval letter
Financial Standing Orders and RegulationsWebsite
Hard copy – Contact Clerk
Free
20p/sheet
Grants given and receivedWebsite Free
List of current contracts awarded and value of contractWebsite
Free
Members’ allowances and expensesWebsite
Free
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum)Website Free
Annual Report to Parish or Community Meeting (current and previous year as a minimum)Website
Hard copy – Contact Clerk
Free
20p/sheet
quality status
Local charters drawn up in accordance with DCLG guidelines
Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)Website
Hard copy - Contact Clerk
Free
20p/sheet

Agendas of meetings (as above)Website
Hard copy – Contact Clerk
Free
20p/sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.Website
Hard copy – Contact Clerk
Free
20p/sheet
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.Website
Hard copy – Contact Clerk
Free
20p/sheet
Responses to consultation papers
Responses to planning applicationsChichester District Council Website
Free
Bye-laws
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only
(hard copy or website; some information may only be available by inspection)
Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Website
Hard copy – Contact Clerk
Free
20p/sheet
Assets Register Website
Hard copy – Contact Clerk
Free
20p/sheet
Information Security Policies Website
Hard Copy - contact Clerk
Free
20p/sheet
Records management policies (records retention, destruction and archive)Website
Hard Copy - Contact Clerk
Free
20p/sheet
Data protection policiesWebsite
Hard Copy - Contact Clerk
Free
20p/sheet
Schedule of charges (for the publication of information)Website
Hard copy- contact Clerk
Free
20p/sheet
Class 6 – Lists and Registers

Currently maintained lists and registers only
(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register Website
Hard copy – Contact Clerk
Free
20p/sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)Not held
Register of members’ interestsWebsite
Hard copy – Contact Clerk
Free
20p/sheet
Register of gifts and hospitalityWebsite
Free
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only
(hard copy or website; some information may only be available by inspection)
Allotments
Burial grounds and closed churchyards
Community centres and village hallsWebsite
Hard copy – Contact Clerk
Free
20p/sheet
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lightingWebsite
Hard copy -Contact Clerk
Free
20p/sheet
Bus sheltersWebsite
Hard copy – Contact Clerk
Free
20p/sheet
Markets
Public conveniences
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact details:

  • Mrs Louise Chater
  • Clerk to North Mundham Parish Council
  • 1 Charlmead
  • East Wittering
  • Chichester
  • West Sussex
  • PO20 8DN

Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

Type of ChargeDescriptionBasis of Charge
Disbursement costPhotocopying @ 20 .p per sheet (black & white)Actual cost *
Photocopying @ 60.p per sheet (colour)Actual cost *
PostageActual cost of Royal Mail standard 2nd class
Statutory FeeIn accordance with the relevant legislation (quote the actual statute)
Other
* the actual cost incurred by the public authority