Information to be published How the information can be obtained Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
Website
Free
Who’s who on the Council and its Committees Website
Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website
Free
Location of main Council office and accessibility details Website Free
Staffing structure Website Free
Annual return form and report by auditor Website
Hard copy – Contact Clerk Free
20p/sheet
Finalised budget Website
Hard copy – Contact Clerk Free
20p/sheet
Precept Website
Free
Borrowing Approval letter
Financial Standing Orders and Regulations Website
Hard copy – Contact Clerk
Free
20p/sheet
Grants given and received Website Free
List of current contracts awarded and value of contract Website
Free
Members’ allowances and expenses Website
Free
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum) Website Free
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Website
Hard copy – Contact Clerk
Free
20p/sheet
quality status
Local charters drawn up in accordance with DCLG guidelines
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website
Hard copy - Contact Clerk
Free
20p/sheet
Agendas of meetings (as above) Website
Hard copy – Contact Clerk
Free
20p/sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Website
Hard copy – Contact Clerk
Free
20p/sheet
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Website
Hard copy – Contact ClerkFree
20p/sheet
Responses to consultation papers
Responses to planning applications Chichester District Council Website
Free
Bye-laws
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
(hard copy or website; some information may only be available by inspection)
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Website
Hard copy – Contact Clerk
Free
20p/sheet
Assets Register Website
Hard copy – Contact Clerk
Free
20p/sheet
Information Security Policies Website
Hard Copy - contact ClerkFree
20p/sheet
Records management policies (records retention, destruction and archive) Website
Hard Copy - Contact ClerkFree
20p/sheet
Data protection policies Website
Hard Copy - Contact ClerkFree
20p/sheet
Schedule of charges (for the publication of information) Website
Hard copy- contact Clerk
Free
20p/sheet
Class 6 – Lists and Registers
Currently maintained lists and registers only(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register Website
Hard copy – Contact ClerkFree
20p/sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Not held
Register of members’ interests Website
Hard copy – Contact ClerkFree
20p/sheet
Register of gifts and hospitality Website
Free
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
(hard copy or website; some information may only be available by inspection)
Allotments
Burial grounds and closed churchyards
Community centres and village halls Website
Hard copy – Contact ClerkFree
20p/sheet
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lighting Website
Hard copy -Contact ClerkFree
20p/sheet
Bus shelters Website
Hard copy – Contact ClerkFree
20p/sheet
Markets
Public conveniences
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Contact details:
- Mrs Louise Chater
- Clerk to North Mundham Parish Council
- 1 Charlmead
- East Wittering
- Chichester
- West Sussex
- PO20 8DN
- T: 01243 203050
- E: clerk@northmundham.org
- W: www.northmundham.org
Schedule of Charges
This describes how the charges have been arrived at and should be published as part of the guide.
Type of Charge Description Basis of Charge
Disbursement cost Photocopying @ 20 .p per sheet (black & white) Actual cost *
Photocopying @ 60.p per sheet (colour) Actual cost *
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation (quote the actual statute)
Other
* the actual cost incurred by the public authority
